University Youth Programs Team

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Texas A&M University is a proud member of HEPNet

Mission

We seek to advance the interactions of higher education institutions with children and youth. We serve as a coordinated voice promoting good practices for protecting vulnerable populations and providing programming and resources appropriate to their needs.

HEPNet Annual Conference

HEPNet’s 2025 annual conference will be held September 29-October 2, 2025! Stay tuned to learn why you want to join us to network, learn, and grow as not only a professional but an individual as well. For more information about HEPNet’s 2025 annual conference or past year’s conferences, check out the HEPNet Conference Website!

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CPM Definitions

Appropriate University Authority (AUA) – Sponsoring Dean, Sponsoring Department Representative, University Youth Programs, and branch campus designee with similar level of authority. For recognized student organizations, AUA includes the Primary Advisor responsible for providing oversight and supervision to the CPM which includes reviewing and approving the CPM application in fulfillment of the role.

Campus Programs for Minors (CPM) – Camp(s), Program(s) and/or event(s) with a participant group made up, in whole or in part, of individuals under the age of 18 being hosted, sponsored, and/or operated by a university department, college, administrative unit, professional school, branch campus, recognized student organization, and/or third party where care, custody, and/or control of the minor(s) is the university’s and/or third party’s responsibility. These programs may or may not collect fees from participants. CPM also include programs in university labs and youth engagement held virtually or online. A CPM does not include events for which the minor(s) visit solely as patrons of entertainment events.

CPM Director (Program Director) – The individual on-site and in-charge of the program operations, staff, or volunteers. This individual represents the sponsoring department, college, administrative unit, professional school, branch campus, recognized student organization, or third party charged with the operation of the CPM. A CPM Director is responsible for the development and management of the program, human resource, financial, marketing, and strategic operations.

CPM Participant – An individual attending a university sponsored CPM or third-party CPM who is not enrolled as a student of Texas A&M University.

CPM Sponsor (Program Sponsor) – The individual representing the department, college, administrative unit, professional school, branch campus, or recognized student organization charged with the operation of the CPM. In the case of third-party CPM, this person serves as the liaison between TAMU and the third-party CPM, and must be a Texas A&M University, professional school, or branch campus full-time employee and is responsible for overseeing the completion of the CPM application.

CPM Staff – Adults designated by the CPM Director, who exercise care, custody, and/or control of minors in program activities. This includes but is not limited to faculty, staff, volunteers, coaches, instructors, graduate/undergraduate students, etc. CPM Staff are responsible for planning, teaching, coordinating, and carrying out activities and the supervision of CPM participants.

Medication – Any prescription medication or over-the-counter medication, excluding topical ointments such as sunscreen.

Specialized medical assistance – Any medical assistance other than medication. Examples include, but are not limited to, assisting with an apnea monitor, protective helmet, or leg brace.

Sponsoring Dean – The individual who serves as the Dean (or Associate Dean) of an academic college or branch campus, or Vice President/Provost (or Associate or similar level of authority) for all other programs who provide the final approval or denial of CPM.

Sponsoring Department Representative – The individual who serves as the Department Head of the academic unit or Director of an administrative unit who is responsible for reviewing the CPM on behalf of the department with a specialized lens for their respective area of experience, local laws, professional practices, and/or cultural mores.

Supervision – A participant is supervised when they are within sight, except for infrequent momentary periods, and remain within reasonable hearing distance of a program staff member who is trained to report inappropriate or dangerous activities or behavior, and is aware of the obligation to report.

TDSHS – Texas Department of State Health Services

Third-Party CPM – Programs of an individual or entity not affiliated with or under administrative control of Texas A&M University that have a participant group made up, in whole or in part, of individuals under the age of 18. These programs complete all or part of their educational and/or business purpose on Texas A&M property, and the third-party individual or entity assumes care, custody, and/or control of the minors. These programs may or may not collect fees from participants.

University Youth Programs (UYP) – The Chief Compliance Officer (CCO) appointed designee(s) in the Office of Risk, Ethics, and Compliance.