University Requirements for Third Parties

Third-party programs follow the same University requirements as programs hosted by Texas A&M colleges, departments, and student organizations, with a few additions and exceptions. To clearly understand the expectations of Third-Party Programs at Texas A&M, we recommend reviewing University Rule 24.01.6.M1. This list is meant to be a resource for Program Sponsors to understand the expectations of Third-Party Programs. The list below will also identify where you can find more information on the topic on the UYP website and within the University Rule.

Before the program:

• Find an on-campus CPM Sponsor (Section 1.2 & 8.2).
• Meet with University Youth Programs for the program’s risk assessment (Section 1.1.1).
• Complete the TAMU CPM Application and ensure the application is reviewed and approved by all individuals in program’s multi-phase review (Section 1.4).
• Complete the TAMU Third Party Program Contract (Section 8.1).
• Background check staff using background checks that are equivalent to the TAMU youth program background checks (Section 3.).
• Complete the TAMU Child Protection Training or equivalent TDSHS-approved training and submit the TDSHS form to UYP (Section 4.2).
• Secure insurance and submit a current Certificate of Insurance (COI) that meets the minimum insurance requirements for youth programs (Section 8.1.1).
• Complete the Liability Waiver for staff and participants (Section 6.6)
• Complete the Talent Release, if needed, for staff and participants (Section 6.5).
• Submit a detailed Itinerary (Section 1.4.1).
• Have at least two staff members signed up for Code Maroon (Section 6.8).
• Ensure the program is compliant with Medication Disbursement policies (Section 6.10.).

During the program:

• Submit updates to the itinerary to [email protected] (Section 1.4.1).
• Submit incident reports within 24 hours of the incident (Section 9).
• Be prepared for a site visit.

After the Program:

• Submit a roster of staff and participants to [email protected] (Section 10.4).
• Pay for Support Service Fees (billed based on the roster submitted) (Section 10.4).
• Follow up with UYP about the site visit.