University Requirements for Third Parties
Third-Party Programs follow the same University requirements as programs hosted by Texas A&M colleges, departments, and student organizations, with a few additions and exceptions. In order to clearly understand the expectations of Third Party Programs at Texas A&M, we recommend reviewing University Rule 24.01.6.M1. This list is meant to be a resource for Program Sponsors to understand the expectations of Third Party Programs. The below list will also identify where you can find more information on the topic within the UYP website and within the University Rule.
Before the program:
- Find an on-campus CPM Sponsor (Section 1.2 & 8.2).
- Meet with University Youth Programs for the program’s risk assessment (Section 1.1.1).
- Complete the TAMU CPM Application and ensure the application is reviewed and approved by all individuals in program’s multi-phase review (Section 1.4).
- Complete the TAMU Third Party Program Contract (Section 8.1).
- Background check staff using background checks that are equivalent to the TAMU youth program background checks (Section 3.).
- Complete the TAMU Child Protection Training or equivalent TDSHS approved training and submit the TDSHS form to UYP (Section 4.2).
- Secure insurance and submit a current Certificate of Insurance (COI) that meets the minimum insurance requirements for youth programs (Section 8.1.1).
- Complete the Liability Waiver for staff and participants (Section 6.6)
- Complete the Talent Release, if needed, for staff and participants (Section 6.5).
- Submit a detailed Itinerary (Section 1.4.1).
- Have at least two staff members signed up for Code Maroon (Section 6.8).
- Ensure program is compliant with Medication Disbursement policies (Section 6.10.).
During the program:
- Submit updates to the itinerary to UYP@tamu.edu (Section 1.4.1).
- Submit incident reports within 24 hours of the incident (Section 9).
- Be prepared for a site visit.