University Youth Programs
The requirements for hosting campus programs for minors stem from a shared commitment to provide a safe environment and meaningful experience for participants that not only meet the minimum legal requirements but also reflect the University’s core values of Excellence, Integrity, Leadership, Loyalty, Respect, and Selfless Service. The revised Texas A&M University Rule for Campus Programs for Minors (24.01.06.M0.01) outlines the requirements for compliance.
You can also view the accessible outline of the presentation.
For re-occuring programs that would like to review CPM Applications from prior to January 2020, please visit the StuAct Online CPM Application portal.
What is a Campus Program for Minors?
Commonly referred to as CPMs, Campus Program for Minors are University-sponsored events and activities which typically include all of the following elements:
- The participant group is made up of individuals under the age of 18 and are not current Texas A&M students,
- The University is assuming care, custody, and/or control of the participants, and
- The program is participatory in nature, i.e. small groups, projects, hands-on activities, games, educational activities, etc.
Under the direction of the Office of the Provost, Public Partnership & Outreach has created a Summer Camp Searchable Database for K – 12. If you see your program is not listed, and would like it added to the database, please reach out to Public Partnership & Outreach.
Requirements for Hosting a Campus Program for Minors
The list of requirements for hosting a Campus Programs for Minors are listed below. The requirements for each individual program will be determined after a risk assessment has been completed with University Youth Programs. Examples of the levels of requirements based on the risk assessment can be found in the tiers below. For more information on these requirements, visit the Compliance page.
- Campus Programs for Minors Application or Events with Minors Application
- Child Protection Training
- Background Checks
- Safety & Medical Care
- Roster of participants, staff, and volunteers
Requirements by Tier for Campus Program for Minors
When considering what level your interaction with minors might be, you can use the following guidelines as a start. A full risk assessment should be scheduled with University Youth Programs and together, the appropriate levels of risk management will be decided.
All programs are expected to have Check-in/Check-out procedures, have at least two staff members signed up for Code Maroon, a medical response plan, and are required to submit incident reports within 24 hours of an incident.
Applications for Campus Programs Minors undergo a review process facilitated by University Youth Programs. While this process is automated, there are several levels of review and approval, so advance planning is key. To help provide a better picture of how the CPM application is processed, here’s a look at the various stages of review:
Person responsible for planning, direction, and/or operation of the event
Optional reviewer spots for individuals with oversight
Department Head of the academic unit or Director of an administrative unit or their assigned designee
Risk & Compliance Review**
A representative from University Youth Programs
Dean/Associate Dean of college or similar level for department/division or the assigned designee
*An individual with oversight of the program could be required to be one of the additional reviewers, for example: For recognized student organizations, it will be the primary advisor as listed in StuAct Online or for University Departments it will be the assigned departmental liaison. Programs with lab components will also have additional oversight from the Vice President of Research’s office.
**Please keep in mind that there is a 60-day deadline for completing the CPM application and having it approved by your department’s director/chair. In other words, the application should be in the Risk & Compliance review phase no later than 60 days before the first day of the event.