COVID 19 Guidance
Strategies for Reopening Youth Programs in August 2020

For those choosing to host in-person youth programs starting in August through the Fall of 2020, please view the information in the link above.

For an accessible version of the prezi above, click here.

5/1/2020:

UPDATE TO CAMPS AND PROGRAMS FOR MINORS GUIDANCE ISSUED APRIL 03,2020

The following measures regarding Texas A&M University camps and programs for minors are effective immediately, May 1, 2020:

  • Any face to face/in person programs are cancelled through July 31st, 2020
  • Individual colleges/departments are encouraged to explore online alternatives. If programs move to an online platform, please contact University Youth Programs for adjusted risk and compliance information including adjusted requirements to the yearly compliance checklist.

If the COVID 19 situation improves dramatically nationwide, evaluation of any remaining August camps that have not cancelled will be determined by June 15th. We continue to monitor the national situation and make informed decisions with the utmost consideration for the impact on individuals and the community. Thank you for your attention and continued flexibility as we navigate this unprecedented season together.

Note: Events specific to adult educational or training opportunities will follow the current COVID-19 protocols for TAMU which can be found at www.tamu.edu.

Kevin P. McGinnis
Chief Risk, Ethics, and Compliance Officer
Texas A&M University

4/03/2020:

The following measures regarding Texas A&M University camps and programs for minors are effective immediately:

  • Any face to face/in person programs are cancelled through June 30th
  • Institutional level decisions regarding the remainder of the summer will be made May 1st
  • Individual colleges/departments are encouraged to make decisions regarding the cancellation of any programs scheduled after June 30th based on their unique needs, personnel requirements and financial commitments
  • Individual colleges/departments are also encouraged to explore online alternatives. If programs move to an online platform, please contact University Youth Programs for adjusted risk and compliance information including adjusted requirements to the yearly compliance checklist.

Making the decision to limit opportunities for potential future Aggies to experience the many wonderful things Texas A&M has to offer was very difficult, and we are diligently making informed decisions with sincere consideration for their impact on individuals and the broader community. Thank you for your attention and continued flexibility as we navigate this unprecedented season together.

Note: Events not subject to camps and programs for minors regulations will follow the current COVID-19 protocols for TAMU which can be found at www.tamu.edu

Kevin P. McGinnis
Chief Risk, Ethics, and Compliance Officer
Texas A&M University

Please note, Texas A&M University has cancelled all events, including Campus Programs for Minors, through June 30th. To continue to receive COVID updates regarding Campus Programs for Minors, sign up for the UYP Listserv.

For more information and guidance, please see:

University Youth Programs

The requirements for hosting campus programs for minors stem from a shared commitment to provide a safe environment and meaningful experience for participants that not only meet the minimum legal requirements but also reflect the University’s core values of Excellence, Integrity, Leadership, Loyalty, Respect, and Selfless Service. The Texas A&M University Rule for Campus Programs for Minors (24.01.06.M1) outlines the requirements for compliance.

Access CPM Application
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To access the CPM Applications from prior to January 2020, please click here.

What is a Campus Program for Minors?

Commonly referred to as CPMs, Campus Program for Minors are University-sponsored events and activities which typically include all of the following elements:

  • The participant group is made up of individuals under the age of 18 and are not current Texas A&M students,
  • The University is assuming care, custody, and/or control of the participants, and
  • The program is participatory in nature, i.e. small groups, projects, hands-on activities, games, educational activities, etc.

Under the direction of the Office of the Provost, Public Partnership & Outreach has created a Summer Camp Searchable Database for K – 12. If you see your program is not listed, and would like it added to the database, please reach out to Public Partnership & Outreach.

Requirements

⇐ Campus Programs for Minors Application
⇐ Child Protection Training
⇐ Background Checks
⇐ Waivers
⇐ Insurance
⇐ Safety & Medical Care
⇐ Roster of participants, staff, and volunteers

For a checklist and timeline of the various requirements for Texas A&M Programs, please click one of the links below.

⇒Checklist for programs hosted by Texas A&M University 

⇒Checklist for Third Party programs hosted on the Texas A&M University campus

 Review Process 

Applications for Campus Programs Minors undergo a review process facilitated by University Youth Programs. While this process is automated, there are several levels of review and approval, so advance planning is key. To help provide a better picture of how the CPM application is processed, here’s a look at the various stages of review:

*An individual with oversight of the program could be required to be one of the additional reviewers, for example: For recognized student organizations, it will be the primary advisor as listed in StuAct Online or for University Departments it will be the assigned departmental liaison. Programs with lab components will also have additional oversight from the Vice President of Research’s office.

**Please keep in mind that there is a 60-day deadline for completing the CPM application and having it approved by your department’s director/chair. In other words, the application should be in the Risk & Compliance review phase no later than 60 days before the first day of the event.