Insurance (Section 10.3.)

As a requirement under Texas A&M University Rule 24.01.06.M1, Campus Programs for Minors are required to purchase general liability and accident medical coverage through System Risk Management. By completing the CPM application and receiving approval from the appropriate Sponsoring Dean, the Office of University Risk, Ethics, & Compliance will secure insurance coverage on your behalf.

The only requirement is that the Program Sponsor submit their participant rosters using this Roster Template at the conclusion of the program (no later than five business days afterward) as coverage will be based on the number of participants and program staff who actually attended the program. Rosters may be submitted online through the CPM Application System or via email to [email protected].

Third-party programs are required to obtain their own insurance coverage that meets the standards of System Risk Management and lists Texas A&M University as additionally insured. For more information on third-party insurance requirements, please visit the page for Third-Party CPMs.

INSURANCE RATES

INSURANCE RATES ARE PER PERSON PER DAY

	Program Type	Day Participant	Overnight Participant
Accident Medical	Non-Sport	$0.10	$0.35
	Sport	$0.15	$0.40
	Challenge Course	$0.16	$0.42

Non-Sport	Program Type	Day Participant	Overnight Participant
General Liability (Non-Sports) *$5 min + 1% fee	1-Day Program	$0.17	n/a
	2+ Day Program	$0.13 per day	$0.23 per day

Sport	Program Type	Day Participant	Overnight Participant
General Liability (Sports) *$5 min + 1% fee	Day Program	$0.23 per day	$0.28 per day
	Challenge Course	$1.82 per day	$1.82 per day
	Lacrosse & Judo	$0.57 per day	$0.86 per day

*As of March 1, 2025, the minimum General Liability (GL) Premium is $5 per camp, and a 1% Terrorism Fee will be applied to the premium for each program.

All rates are per person per day. The System insurance policy for Campus Programs for Minors renews each year in March and runs to February of the following year.

Campus Programs for Minors Staff are required to be included in the program’s accident medical coverage. If someone on your program staff is an employee of Texas A&M University and the program is within the scope of their employment, then they will not need this coverage. Please be sure this is noted when submitting rosters after the conclusion of the program.

Insurance Claims

Please keep in mind that the insurance coverage secured through the Texas A&M System Risk Management office is a secondary policy and may only be used after the participant’s primary insurance company has been processed. For complete coverage information or coverage clarification, please contact System Risk Management and Safety at (979) 458-6330. 

Support Service Fees (Section 10.3.)

In addition to insurance, Campus Programs for Minors are required to pay support service fees which cover the costs associated with facilitating the review process, procuring insurance, submitting documentation to the State of Texas, maintaining the technology that supports Campus Programs for Minors, etc. These fees are based on a graduated fee structure outlined below.

Billing Information

In order to bill programs correctly, the office and/or department must have an account set up with TAMU Financial Management Operations (FMO). If you are unsure if you have an account set up with FMO for Internal AR, please contact Financial Management Operations (FMO). If you do not have an account, please complete the Customer Setup process. This process can take up to a couple of weeks, so please try to submit the form by the 60-day deadline to coincide with your application submission to ensure that the account can be set up and that billing can be completed.

Recognized Student Organizations (RSO) are still required to turn in the On Campus Approval to Charge form and all applications are still required to confirm their account number when they submit their application. Once we receive the roster after the completion of the program, we will create an invoice for the program and send it to the program sponsor for review and we will provide a date that the invoice must be reviewed by. After this date, we will process the payment directly through the EMS system.

*For Third Party Programs, we will be expecting payment from the Texas A&M University department or organization that is sponsoring the program. In accordance with section 9.1 of the Texas A&M University Rule for Campus Programs for Minors (24.01.06.M1), the sponsoring department, college, or other University unit will be responsible for payment of CPM-associated costs. Therefore, it is the responsibility of the sponsor to ensure that the payment is completed, then it will be up to the third party organization and the associated A&M partner to determine how the payment is settled between the two organizations.

For more information about Billing services for Recognized Student Organizations, please Click Here.