Billing Instructions

Event Management System, also known as EMS, is Texas A&M University’s online reservation system, where you can reserve or rent spaces in buildings all over campus. Most organizations and departments use this system to reserve spaces for their events or programs. Because of this, the University Youth Programs Office has adapted this system to bill insurance and support service fees. In order to bill programs correctly, the organization and/or department must have an account set up in the EMS system. If you are unsure if you have an account set up in EMS, please contact our office and we can check the system.

If you do not have an account set up in EMS, review the instructions on how to fill out the Customer Information Form. This process can take up to a couple of weeks, so please try to submit the form by the 60-day deadline to coincide with your application submission to ensure that the account can be set up and that billing can be completed.